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titleDescription of Issue

How does the Perform cash level validation during AP and JE entry calculate?


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titleContext
  • GL Settings
  • Cash Level
  • ValidationGeneral Ledger Settings
  • Chart of Account Segments
  • A/P Cash Control Account


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titleCause
Perform cash level validation during AP and JE entry setting within General Ledger Settings.

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  1. Browse to Financials  > General Ledger Menu > Set up chart of accounts > General
ledger settings
  1. Ledger Settings
  2. confirm if option Perform cash level validation on AR and JE entry Setting
.
  1. is defined" is selected
    • When this setting is selected the Fund Cash Validation Calculation would
be
    • apply
    • Calculation:
    • Fund Cash Amount – Fund AP Amount – Proof Journals/Invoices – Entered Line Amount


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titleAdditional Information
  • This instructs Munis programs to verify cash levels at the time a record is entered.
  • If the cash level is insufficient, and your user role has not been assigned override permissions, the program does not allow the record to be completed. 
  • Each fund will look to its own A/P Cash control account defined Balance Sheet in Account Master unless pooled cash account is listed on fund setup.
  • Chart of Account Segments (COAS) for the fund setup has a Pooled Cash Account field. 
    • If defined it should tell Munis to use this fund's A/P Cash account to calculate