Proper General Billing Transfer to Tax Charge Code Setup

Need to know the proper Charge Code setup for General Billing Transfer to Tax. 

• General Billing
• General Billing Transfer to Tax (gbtaxtfr)
• Charge Codes (archgmnt)

Proper Charge Code setup to use General Billing Transfer to Tax needs to be established or verified. 

• Prior to running General Billing Transfer to Tax, the General Billing (Accounts Receivable Category 01) Charge Codes that will be transferred need to have the Tax transfer charge and Tax transfer int charge fields populated with a valid Tax (Accounts Receivable Category 20) Charge Code. This tells the system which Tax Charge the General Billing Charge should be transferred to. 
• The Tax transfer charge field dictates which Tax Charge the principal of the GB Charge is transferred to. 
• The Tax (AR Category 20) Charge Code that is populated in the Tax transfer charge field on the GB Charge Code must have the following configuration: 
  
  • It must exist in the same Year as the GB Charge Code.
  • It must have an Activity type of SPAP - SPECIAL ASSESSMENT PRINCIPAL. 
  • It must have a Calculation code of 8 - AMOUNT FROM EXTERNAL SOURCE. 
  • All other Charge Code setup should be present, but the above are the three requirements to use the Category 20 Charge Code as the Tax transfer charge for General Billing Transfer to Tax. 
• The Tax transfer int charge dictates which Tax Charge the interest of the GB Charge is transferred to. 
• The Tax (AR Category 20) Charge Code that is populated in the Tax transfer int charge field on the GB Charge Code must have the following configuration: 
  
  • It must exist in the same Year as the GB Charge Code.
  • It must have an Activity type of SPAI - SPECIAL ASSESSMENT INTEREST.
  • It must have a Calculation code of 8 - AMOUNT FROM EXTERNAL SOURCE. 
  • All other Charge Code setup should be present, but the above are the three requirements to use the Category 20 Charge Code as the Tax transfer int charge for General Billing Transfer to Tax. 
• To add any necessary GB or Tax Charge Codes, please see: Add a Charge Code
• If a GB Charge Code is missing a Tax Charge Code in either or both the Tax transfer charge and the Tax transfer int charge field, follow the below steps:
  1.  Navigate to the Charge Codes program either by searching or via the following path: General or Property Revenues > Accounts Receivable > Setup > Accounts Receivable Charge Codes
  2.  Click Search.
  3.  Enter the Year of the GB Charge Code, the Charge Code, and 1 as the Category.
  4.  Click Accept.
  5. Click Update. 
  6. Add the desired Tax transfer charge and Tax transfer int charge after confirming that they exist.
  7. Click Accept.

Additional resources for working in General Billing Transfer to Tax can be found here: Master Article - General Billing Transfer to Tax