VRW Import

Owned by Knowledge Assistant
Jul 28, 2023
2 min read



Description of Issue

Need to import the file returned from the DMV for vehicle registration holds



Context

  • Enterprise ERP (powered by Munis)

  • Property Revenues

  • Property Tax Billing

  • Virginia Tax

  • Motor Vehicle

  • Vehicle Registration Withholding



Cause

VRW requires the processed file returned from the DMV to be imported back into Enterprise ERP so the DMV holds can be applied.



Resolution

Use the following steps to import the returned VRW file from the DMV,

  1. Navigate to Property Revenues > Property Tax Billing > South > Virginia > Motor Vehicle Processing > Vehicle Registration Withholding > VRW Import.

  2. Click Define.

  3. Enter in your Tax year.

  4. From the dropdown menu for File type, select E - Extranet.

  5. Select your returned VRW file in the Import file name field.

  6. Enter in your VRW special condition (use the field help to select it from a list of available special conditions).

  7. Enter in your VRW charge code (use the field help to select it from a list of available charge codes).

  8. The VRW charge amount will populate automatically from the charge code selected.

  9. Click Accept.

  10. Click Import.  The number of records imported will show in the lower left.

  11. Click Process Rejects.  A message will pop up saying "If you have applied fees via the VRW export, you should not use this option. Do you wish to continue?"

  12. Click Yes if you did not apply fees via the VRW export.  The number of records processed for rejection will show in the lower left.

  13. Click Process Approvals.  A message will pop up saying "If you have applied fees via the VRW export, you should not use this option. Do you wish to continue?"

  14. Click Yes if you did not apply fees via the VRW export.  The number of records processed for approvals will show in the lower left.



Additional Information

The number for Approved records will include any remaining records in Enterprise ERP that were not processed as rejects.  This number may be higher than what is in the import file.