How to determine a Contract Available Amount
- Knowledge Assistant
Trying to enter a transaction (Requisition, Purchase Order, Invoice) against a contract. The program is saying Contract Available Amount Exceeded, but when looking at the contract, the available balance is more than the amount of the transaction.
Munis EERP
Contract Management
new to specific Contract functionality
On the Main tab of the Contract, there is an Available Balance field. But this is the total Available balance of the contract, and transactions are entered against specific contract lines, which have their own available balance.
Navigate to the Accounts or Amounts tab
Right Click on the column header, and add the field Available Amount
This will display each specific Contract line's available amount, which can be lower than expected and lower than the Contract's total available amount. A transaction against this Contract Line cannot exceed the line's available amount.
A contract line's Available Amount is that Line's Amount (otherwise known as Revised Amount) minus that Line's Requisition Amount, Open PO Amount, Expended Amount, CFWD Open PO amount and Closed Amount.