Retirees missing from NYSLRS Report

Employees who do not have the retirement deduction withheld from their paycheck are not being reported on the monthly retirement report

• Payroll 

• New York

• NYSLRS Report

Affected retirees didn't have a zero dollar deduction in Employee Deductions

If a zero-dollar deduction has not already been created for NYSLRS processing, use the steps below to create one:

1. Open the Deduction and Benefit Master

2. Select Add.

3. Populate the following fields as noted and leave remaining fields at their default value:

   1. Select an unused deduction code.

   2. Enter a Short and Long Description that will be meaningful to your organization.

   3. In most scenarios, set Category to 03 – Retirement. If this does not fit your scenario, select a suitable code from the drop down.

   4. Set Insufficiency to M.

   5. Set Calc Code to 03.

   6. Set Check Type to N – No Check.

   7. Set Empe/Empr to 4 – Neither Pays.

   8. Select an Expense and Withholding account.

   9. Set Empe Amt/Pct to .000

   10. Set Empr Amt/Pct to .000

4. Select Accept.

Once the deduction has been created, it needs to be attached to the affected employee(s) in the Employee Deduction program. 

• NYSLRS requires that Retirees and Optional Members be reported in the submission file. These employees do not contribute to NYSLRS, but their Hours or Wages must be tracked.

• The NYSLRS Report Generate process currently creates a Period Record for every employee with an Employee Deduction record for at least one of the defined Deduction codes, who also received a check matching the defined Pay Date.

• The Setup document details all of the setup required for NYSLRS Enhanced Format Retirement Reporting.  Available here: NYSLRS Reporting - Setup