How to Create a Zero Dollar Deduction

Need to setup a deduction that will track a deduction gross without a withholding amount.

• Payroll

• Deductions

Zero dollar deductions are typically used to: 

• Identify an employee that needs to be included in a retirement report, but does not actually contribute to the retirement system.  

• Track a deduction gross for Internal Revenue Code (IRC) Section 415 compensation limits.

1. Create the record in the Deduction Master. 

2. Add new deduction to all applicable emps in Employee Deductions. 

3. Make sure the new deduction is included in all payroll Warrants so the deduction gross can be calculated and tracked for all earnings.

To create the new deduction in Deduction Master: 

1. Open the Deduction and Benefit Master program in Munis. 

2. Select Add and choose a Deduction code not already in use, and not in a hard coded range (Don't use 1000, 3000, 4000 or 5000 ranges).

3. Define the following fields as noted.  All fields not specifically noted can be populated at your discretion. 

   1. Category should be 03 - Retirement 

   2. Insufficiency should be M - Mandatory (Must be Resolved)

   3. Calc Code should be 03 - Pct From Deduction Master

   4. Check Type should be N - No Check

   5. Empe/Empr should be 4 - Neither Pays

   6. Select an appropriate Expense and Withholding GL account

   7. Empe Amt/Pct should be .000

   8. Empr Amt/Pct should be .000

4. Select Accept.

5. Select Exceptions. 

6. Select Add. 

7. Enter the deduction code you've just created. 

8. Select a Processing Code from the drop down. Example: Processing Code 01 - All Pay Types are Included Except or 02-No Deductions are Exempted Except.

9. Enter the Munis Pay or Deduction codes that should be excluded from this deduction gross. 

10. Select Accept.

11. Repeat steps 6-9 for each required Processing Code.

To add the new deduction to all applicable employees in Employee Deductions: Reference Adding Employee Deductions 2018.1.docx.