Election Workers and W-2s

I need to make sure Election Workers are going to generate a W-2, how do I make sure of this?

• Munis
• Payroll
• W-2 and 1099-R Processing
• Employee Accumulators

• W-2s pull data from Yearly Accumulators.
• If the Election Workers have been taxed properly for Federal Taxes throughout the year and made more than $600.00, they will generate a W-2.
  •  The create process of W-2s has logic where if the employee's Job Class is defined as an Election Worker and the gross is under $600.00, it will not create a W-2.
  • If the employees make over the $600.00, they will generate a W-2, however their wages are not subject to FICA/Medicare until they reach the limit. ($2000.00 for 2021)
    • If the Election Worker Pay Limits are setup properly, and employees hit the limit (Example, $2000.00 for year 2021) it will add the FICA and Medicare taxes for the previous $2000.00.
• To check the Yearly Accumulator record:
  1. Go to Employee Accumulators (Payroll>Payroll Administration>Employee Accumulators)
  2. Search for the employee, FIT Deduction, Year, and Frequency of Y. 
  3. Note if the record shows an Employee Gross over the necessary limit (Example, $600.00.)

• Documentation regarding the setup of the Pay Limits for Election Workers: Overview of Pay Type Limits (Election Workers example start on page 5)
• Related KCS article - Election workers did not generate W-2s