Resolution

These fields are accessed by going to System Administration > Security > Roles then select the option on the Main Tab for HR Management/Payroll

On the HR Management/Payroll Roles screen you will have a field for Payroll Superuser and Personnel Superuser that have multiple options to choose from:

Payroll Superuser

No—Users are not superusers and cannot access many payroll functions.
Restricted to Location—Users have access to all functionality in payroll programs for only those locations to which they have access.
Yes, No Restrictions—Users are payroll administrators and have unrestricted access to all functionality in payroll programs.
Projections Only—Users are assigned superuser permissions for Salary and Projections programs only.

As a payroll superuser, the Restrictions and Category settings are ignored in payroll programs, and the user cannot be restricted to a specific payroll run. The Payroll Run boxes are not available when the Yes, No Restrictions option is selected.

Personnel Superuser

No—Users cannot delete a section in the Benefit Enrollment Sections program.
Restricted to Location—Users have access to all functionality within the personnel programs for only those locations to which they have access.
Projections Only—Users are assigned superuser permissions for Salary and Projections programs only.

Yes, No Restrictions—Users are personnel administrators and have unrestricted access to all functionality within the personnel programs

If the user is neither a Personnel or Payroll superuser they lose access to:

Payroll Audit Inquiry
Full projection number access in Projection Start and Status if not set to ‘FULL’ in HR/PR roles
Employee Beneficiaries if they do not have category access
Employee Dependents if they do not have category access

If the user is not a Personnel superuser, they lose access to:

Training Components Maintenance

If the user is not a Personnel superuser, but does have sufficient category access to access the program (if applicable) they lose access to:

DOB (if they do not have permission in HR/PR roles) in:
- WI Workers Compensation
- Actions History Reporting
- Employee Benefits Cigna Export
- Applicant Master
- Employee Benefits Fort Dearborn
- Employee Beneficiaries
- TX Employee Benefits PEBC Report
- Employee Injuries and Illnesses
- Payflex Export for External Billing
- Employee Case Management

SSN (if they do not have permission in HR/PR roles) in:
- WI Workers Compensation
- Transfer Requests
- Employee Injuries and Illnesses
Purge and Secure Attachments in Pending Applicants
Saved Applications, JD Palatine, Merge in Applicant Master
- Applicant Status if they do not have role permission
- If the ‘Limit Attachments Based on Restrictions’ checkbox in Recruitment Settings is set, they lose access to XML attachments
- If the setting to prevent non superusers from deleting Applicant Master records is set, they also lose Purge and Delete functionality.
Interviews, Purge, and Generate Openings in Job Openings
Full range of projection numbers in Employee Notifications if they do not have full projection data access in HR/PR roles
If the user does not have full requisition data access in HR/PR roles, they lose access to Update Status in Applicant Scoring
Applicant Status in Assign Appointments if they do not have category access
Applicant Status in Medical History if they do not have category access
Applicant Status in Appointment Services Entry if they do not have category access
Full range of projections in Projection Benefit Calculate if they do not have full projection data access
Insert, Update, Delete and Email in Survey Maintenance. Attachments are also read-only.
Employee Identification and Personnel Action sections of Position/Budget Request Form if they do not have category access. Additionally, actions workflow is not used.
Attachments in Evaluation 360 Scores are read only. Additionally, Insert/Update/Delete/Copy if their category permission is Inquiry only.
Purge in Employee Benefits CompBenefits Report. Additionally, DOB if they do not have permissions
Delete and Purge in Case Management History
Attachments are read only in Evaluation Template. Additionally, Insert, Update, Delete, and Copy if category permission is Inquiry only.
Delete, Generate, Copy, Competencies, Ratings, Goal Ratings, and Types in Employee Evaluations
Import in Employee Credentials if they also are not in live, or inquiry only
Insert/update/delete in Task List Types
Mass update/import in Position Control
Insert/update/delete in Tasks
Purge in Benefits Enrollment. Additionally, attachments if they do not have role access.
Delete in Employee Substance Testing
Insert/update/delete in Employee Tasks
Delete in Enrollment Sections
Purge in Employee Benefits 834 Export. Additionally, DOB if no category access.
Resolution in Employee Case Management
GL restrictions apply in Employee Drivers Licenses
Detail access, Scheduling, and the ability to update Reason code in Actions Entry.

If the user loses Personnel superuser status and does not have sufficient category access for the program they lose access to:

Employee Benefits Eyemed and UNUM Export
Employee Dependents
Employee Emergency contacts
TX Workers Compensation
Job Openings
Actions in ESS
Pending Applicants
Applicant Master
Applicant Interviews – Multi Add
Survey Maintenance
Position/Budget Request Form
Actions History Reporting
Employee Benefits Cigna Export
Evaluation 360 Scores
Employee Succession/Career Planning Status
Employee Skills and Experience
Transfer Model
Employee Seniority
Employee Training
Employee Benefits CompBenefits Report
Credentials Maintenance
Employee Checklist Maintenance
Evaluation Template
Employee Evaluations
Employee Task Lists
Employee Credentials
Actions History
Employee Succession/Career Planning Status
Task List Types
Evaluation Competencies
Evaluation Default Text
Evaluation Goal Ratings
Evaluation Ratings
Evaluation Types
Tasks
Benefits Enrollment
TX Employee Benefits PEBC Report
Training Courses
Employee Substance Testing
Employee Groups
Employee Benefits History
Course Prerequisites
Employee Life Events
Transfer Employees
Career Tracks
Employee Tasks
Employee Application Data
Employee Benefits 834 Export
Employee Drivers Licenses
Actions Entry
Medical History if they do not have category access for Employee Master and Terminated Employees

If the user is not a Payroll superuser, they lose access to:

Employee Accrual Fix Utility
Global Add/Delete
Payroll Audit Options
Payroll Field Level Security
Purge Accumulator History
Purge Check History
Purge Earnings and Deductions History
Accruals By Day in ESS
Access to main, Dates, Pays, Deductions, and Accruals in ESS Actions
Time Entry Rules
Copy Data
Full GL Org access if not otherwise set
Access to update the Vendor Number field in Employee Deductions

If the user is not a Payroll superuser and has sufficient category access for the program (if applicable), they lose access to:

Employee DOB (if they do not have permission in HR/PR roles) in:
- Staff Reaching Age 65 Report
- AK DEED Staff Accounting Report
- AK Quarterly Unemployment Report
- Payroll File Maintenance
- Employee Dependents
- Employee Export
- Employee Inquiry
- UT Retirement Report
- Fidelity Export
- Employee Fire Department
- GA SPA Flex Benefit Export
- GA SGSEPS and PSERS Reports
- GA New Hire Report
- GA PSERS Report
- GA Eligible Employee Export
- Guam Staffing Pattern Report
- IA PERS Report
- ID PERSI Report
- IL TRS Retirement Report
- IN Certified Employee/Position
- Insurance Export
- Insurance Report
- KY Earnings Retirement Report
- KY New Hire Report
- Life Insurance Changes Report
- Life Insurance Report
- MA DOE MEPID Import and Export
- ME Retirement Report
- MI REP Report
- MN PERA Maintenance
- MN PERA Report
- MT PERIS Report
- NH Working Retirees Report
- NM New Hire Report
- OH DOE EMIS Report
- OH SERS Report
- OK DOE Report
- OK TRS Report
- OR ODE Report
- PA PERS Retirement Reporting
- Uaw Union Dues Mag Media
- WA New Hire Report
- Texas PEIMS Unique ID Import/Export
- KY Sick Leave Report
- RI New Hire Report
- AL Retirement Contribution and Enrollment Report
- CO New Hire Report
- TX TRS Report
- Pension Employee Master
Employee SSN (if they do not have permission in HR/PR roles) in:
- MD State Retirement Agency Payroll Report
- Time Entry Worksheet
- Risk Code Reporting
- Texas PEIMS Unique ID Import/Export
- USVI Employer Wage Report
- ADEConnect Employee Info
Delete in 1099-MISC Maintenance
Purge in Accrual History Entry
Update in Process Retro Pay
Insert, update in Employee Accumulators
Reset warrants in ADP Interface
File, vendor, void file reversal in Advice Register and Export
Pay type override in Payroll Allocations
Delete in Manual Check Reconciliation. Additionally, they may not swap the void/unclear status of a pair of checks.
Insert/update/delete in County Coverage Maintenance if not set in Health Insurance Parameters
Employee Details menu if no category access
Delete in 1094/1095-B/C Electronic File
Global Add/Delete in Employee Accruals
Ability to automatically update records with a NULL effective date in Employee Assignments
Field level security is enabled in Condensed Employee Master
Field level security is enabled in Employee Job/Salary
Payroll Reversal, Accrued Expense Reversal, Restart-Update in Employee File Update
Update/delete in Employee User Defined Fields if no category access
Purge in GA Teacher Retirement Maintenance
Purge in Remittance Maintenance
Insert/update/delete in Health Insurance Enrollment Maintenance if not set in Health Insurance Parameters
Import in Job Class Master
Insert/update/delete in KY Employee Benefits
Review/Synchronize MUNIS Employee Master account discrepancies with LDAP option in Payroll LDAP Synchronization Report
Global Add/Delete in MA Retirement Maintenance
Field level security is used in Employee Master. Additionally, DOB if no permission and ESS Access and delete are disabled.
Purge, Delete in Payroll Master File Audit. SSN if they do not have SSN category permission. Additionally, they may only obtain records associated with their current user.
Insert/update/delete in Insurance Premiums (assuming maintenance has been enabled in Health Insurance Parameters)
Modify UOM, View SSNs, View Accrual Balances/Sick Bank, View/Maintain Reasons, Move Batches, Find Pending, Access to other locations’ batches, ability to verify own batches, verify others’ batches, Access to non-subordinates, and Merge batches in Time Entry if not set in HR/PR Roles. Additionally, access to Delete and Import is lost.
Dock pay and View/Maintain Deductions if not set in HR/PR roles
Global in KY Teacher Retirement Maintenance
Access to Insert/Update/Delete/Start/Users/Balloon in Payroll Start and Status if not set in roles.
View/Maintain all deductions in Payroll Earning and Deductions Proof if not set in roles
Delete in W-4 ESS Setup
Delete and Mass Delete in Payroll Accrual Buyout Election Periods
Insert/Update/Delete in W2/1099-R Maintenance
Update Step in TX teacher Service Record
Access to other location’s batches, ability to post own and other’s batches if no set in HR/PR roles.
Addresses, salaries, demographics, user defined fields in TSPC Export if no category access
Delete in W-2 Maintenance
Delete and Purge in Audits
Insert/Update/Delete in Miscellaneous Codes
Insert/Update/Delete in Employee W-2c
View Employee in Applicant Master if no category access for live or terminated
Move In Vendor Import if ability to post other’s batches is not set in HR/PR roles

If the user is not a Payroll superuser and does not have sufficient category access for the program, they lose access to:

ACA Period Records
Accrual Payroll Compensatory Buyout
Employee Accruals Report
AK DEED Staff Accounting Report
AK Retirement Period Records
AK Retirement Report
AZ Retirement Maintenance
Employee Benefits Pool
Benefits Pool Generate
LA Bus Mileage Maintenance
LA School Bus Driver Maintenance
CA Retirement Maintenance
CA myCalPERS Payroll Contribution File
CA myCalPERS Participants
CA myCalPERS Retirement Enrollments
CalPERS Report
CalSTRS Report
CA Teacher Retirement Maintenance
CO FPPA Report if they do not also have sufficient SSN permissions
CT Teacher Retirement Maintenance
EEO-5 Report
Employee Accruals
Employee Assignments
Employee Benefit Premium Arrears
Employee Certifications
Employee Education
Employee Emergency Contacts
Employee Export
Employee Capital Assets and Inventory
Employee Pay History
Employee Inquiry
Employee Work Locations
Condensed Employee Master
Employee Job/Salary
Employee Substitute Pay History
UT Retirement Report
Employee User Defined Fields
FL DOE Import
FL Retirement Maintenance
GA CPI Assignment Maintenance
GA SGSEPS and PSERS Reports
GA PSERS Report
GA Portal Security Extract and Report
GA Teacher Retirement Maintenance
MT Teacher Retirement Report
Employee Grade Levels
Guam Staffing Pattern Report
History Inquiry
Employee I-9 Tracking
ID PERSI Report
IL TRS Retirement Report
IN Certified Employee/Position
IN Non-Certified Personnel Report
IN P-31 Report
IN ERM Report
KY Deferred Comp Report
KYCERS Retirement Maintenance
CERS START Monthly Report
KY KTRS Report
TRSL and LSERS Maintenance
Payroll LDAP Synchronization Report
MA Retirement Maintenance
Employee Master
MA Teacher Retirement Report
MD State Retirement Agency Payroll Maintenance
Employee MEA Dues Maintenance
MEA Employee
ME Retirement Maintenance
MI REP Employee Maintenance
MI Retirement Maintenance
MI REP Report
MI ORSE Retirement Report
MN PERA Exclusion Report
MN PERA Maintenance
MN PERA Report
MO Retirement Maintenance
MS PERS Retirement Maintenance
MT PERIS Report
NC Employee Retirement Maintenance
NH Working Retirees Report
NH DOE Fall Reports
NM Retirement Maintenance
NY Employee Retirement Maintenance
NY Teacher Retirement Maintenance
OH DOE EMIS Report
OH SERS Report
OH Police and Fire Retirement Maintenance
OH PERS Non-Contributing List Report
OK DOE Report
OK TRS Report
OTRS IRS Report
OR ODE Report
OR Retirement Maintenance
OR PERS Retirement Report
PA Act 32 Report
PA Retirement Maintenance
PA PERS Retirement Reporting
PA PIMS Educator Report
Telestaff Export
KY Teacher Retirement Maintenance
Master Work Schedules
TX TRS Statutory Minimum Report
Year End Accrued Expense Inquiry
VA Retirement Maintenance
VA Retirement Report
Texas PEIMS Unique ID Import/Export
UT Retirement Maintenance
WI 1202 Report
WA S275 Employee Maintenance
Employee Years of Service
SC Police and State Retirement Maintenance
WI Retirement Report
Employee Sick Bank
Sick Bank History
Actions Entry in ESS
Accrual Forecast Report
TX TRS Maintenance
TX MRS Report
TN TCRS Maintenance
TN TCRS Reporting
TN 401k Plan Reporting
Risk Code History
RI Retirement Maintenance
Default Scheduled Hours F/M
TSPC Export
Global Project Update
VA Instructional Personnel (MSC/IPAL) Maintenance
VA New Hire Report
VA Retirement Report
VA Retirement Maintenance
USVI GERS Report
USVI-GERS Deduction Import
Applicant Master
Civil Service Payroll Validation
Employee/Applicant Medical History
Credentials Maintenance
Training Course Import
Employee Training Import

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