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Change an employee name on a W-2

Change an employee name on a W-2

Owned by Knowledge Assistant
yesterday at 6:32 pm
1 min read
Description of Issue

I am getting an error when submit W-2 file through Accuwage.  An employee had invalid character in the name.  In this case the employee has parentheses in the name.  I have changed Employee Master.  How can I change the W-2?

Context

  • Enterprise ERP Payroll

  • W-2 and 1099-R Processing

  • Employee W2

  • W-2 electronic file

Cause

Invalid name entered in Employee Master

Resolution

Update the name in the Employee W-2 and 1099-R screen.

  1. Open the Employee W-2 and 1099-R screen (Human Capital Management > Payroll > W-2 and 1099-R Processing > Employee W-2 and 1099-R)

  2. Click on W-2

  3. Search for the employee

  4. Click Update

  5. Correct the employee's name

  6. Click Accept

Can also correct the name from the Adjust step of the W-2 Wizard

Additional Information

Once corrected, a new W-2 form may be printed, and a new file created