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W-2 WI Electronic File Errors
W-2 WI Electronic File Errors
Description of Issue
I am receiving several errors trying to upload my WI W-2 Electronic File to the state.
"This record contains unprintable characters"
"Invalid record identifier on the input record"
"Record 1414: State codes required in both positions 3-4 and 274-275 of the RS Record"
"Record 1414: Employer Account Number is invalid. Must be all numbers and cannot contain dashes. It should always begin with 036"
Context
- Munis
- W-2 Wizard
- Create W-2 Electronic File
Cause
- The CR/LF at End of Record checkbox was not checked.
- An employee was missing the state code and employer account number.
Resolution
- Go to W-2 Wizard. (Payroll>W-2 and 1099-R Processing>W-2 Wizard)
- Click on Step 7. Electronic File in the Menu.
- On the Options tab. Click the checkbox for CR/LF at End of Record.
(This eliminated two errors - "This record contains unprintable characters" and "Invalid record identifier on the input record")
- Within the Electronic file .txt file. Click View in the toolbar. Click Status Bar.
- Find the Record (line) number with the error.
- Define the state code in position (column) 3-4 and 274-275.
- Define the Employer number missing on that line.
- Save the file and resubmit.
(This eliminated the remaining errors and file submitted successfully)
Additional Information
, multiple selections available,
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