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W-2 Electronic File Format

W-2 Electronic File Format

Description of Issue
  • What do I need to pick for the file format for my W-2 Electronic File
  • I'm getting errors submitting my state electronic file - Error File is missing requires Montana RS30 record. Please recreate the file with RS record and resubmit
  • How do I create an electronic W2 file for my state
Context
  • Enterprise ERP
  • W-2 Wizard
  • Create W-2 Electronic File
Cause

Not selecting the correct W-2 file format. 

Resolution
  1. Go to W-2 Wizard. (Payroll>W-2 and 1099-R Processing>W-2 Wizard)
  2. Click on Step 7. Electronic File in the Menu. 
  3. For the Federal File select Format Code FDWM - FEDERAL W2 EFW2
  4. For the State File, select the Format Code for your State.  If your state is not listed, select format SGWM - STATE GENERAL W2 EFW2
Additional Information
  • Some states have a specific state file format they will need to select. 
  • For the Federal File, and most state files, click the box for CR/LF at End of Record to have carriage returns at the end of each line in the file






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