Generating rctms40(a) data file

Data file for Tyler Forms

Generating receipt data files for Tyler Forms

Misc Cash Receipt Data File

AR Cash Receipt Data File

• Munis
• Miscellaneous Cash Receipt
• rctms40
• rctms40a
• data file

This is generally requested from a client or Tyler Forms on behalf of a client during the process of creating a Miscellaneous Cash Receipt Tyler Form. 

Munis usually recommends creating a new Category 02 - Miscellaneous. Cash Receipt in a non-live environment. In order to generate a Category 02 - Miscellaneous Cash Receipt Munis recommends confirming a prerequisite to make sure the rctms40 data file is properly extracted from Munis. Please confirm in Accounts Receivable Settings - Cat Specific for Category 02 Misc Cash Receipts that the receipt format is set to either rctms40 or rctms40a. 

1. Navigate to General Revenues>Payment Processing.
2. Click Add to begin a new Payment Entry batch.
3. Confirm Receipt Type is set to 1 - Indiv Only.
4. Fill out any further options if needed, although most are not needed for end result.
5. Click Accept.
6. Click More.
7. Click Misc Receipt.
8. Click Add.
9. Begin at Loc/Dept and fill out all information specified by the client or Tyler Forms. If there is nothing specified, a good rule of thumb is to fill out every field.
10. Click Accept to confirm the Charge Detail information.
11. Click Accept to confirm the GL Payment Allocation.
12. The Completing Receipt process will automatically open. 
13. Confirm Indv. receipt format is either rctms40 or rctms40a.
14. The Printer field may error or display messages, which is OK because technically there is no printing being done. Try to select guivalid or another selection that will allow completion of the receipt transaction.
15. Confirm Print GL Accounts is selected.
16. The same rules apply for the rest of the field, fill out as much of the information as needed or possible.
17. Click Accept.
18. Munis will take you back to where you entered the receipt.
19. Click More.
20. Click View-rev.
21. Click Accept.
22. Click Dup Rcpt.
23. Click Spool/Display.
24. Click Accept.
25. Select Display.
26. Click OK.
27. Depending on which browser is used to access Munis, it should proceed to generate a notepad file and this is the data file that needs to be delivered to the Tyler Forms rep who requested the file.

There are times where Munis will deliver a locked or protected display file, if this is encountered please continue from step 27 and proceed below.

Munis will have returned to the receipt that was created, please continue below.

1. Click Dup Rcpt.
2. Click Spool/Display.
3. Click Accept.
4. Select Save.
5. Click OK.
6. Navigate back to the Main Tyler Menu.
   1. Navigate to ASP Admin (If available) and click File Transfer. 
   2. Navigate to System Administration>Miscellaneous Administration>File Transfer.
7. Click Download from Spool Directory.
8. Use the browse screen to locate the saved file from the spool, generally named arrctimgxxxx.txt.
9. Click Accept or double click the correct file.
10. The browser being used should download a raw text file that needs to be delivered to the Tyler Forms rep who requested the file.

There may be times where the file generated comes out blank: Spooled receipt file is blank