Payroll Prior Period Adjustment Pay, -R like Retro

Owned by Knowledge Assistant
Apr 29, 2024
2 min read
Description of Issue

Why is a Pay Code showing with -R in Payroll Earnings and Deductions? Employee is not getting a Retro Pay Change.

Context

  • Payroll

  • Payroll Setup

  • Payroll Control Settings

  • Payroll Processing

  • Payroll Start and Status

  • Earnings and Deductions 

Cause

In Payroll>Payroll Setup>Payroll Control Settings, search for General: Prior Period Adjustment as Retro. If Value is set to "Y" and Pay is entered in a current payroll with From and To Dates from a prior Payroll Period the pay will have -R in Payroll for Prior Period Adjustment. 

Resolution

To change setting go to Payroll>Payroll Setup>Payroll Control Settings, search for General: Prior Period Adjustment as Retro, Update Value as desired, Accept. 

A Value "Y" will add -R to Pay in Payroll Earnings and Deductions, a Value "N" will not add -R to Pay in Payroll Earnings and Deductions when the Pay From and To Date is for a prior Payroll Period.

Additional Information

  • The Control Setting for Prior Period Adjustment is optional. If you do not want to use the feature, set Value to "N".

  • Prior Period Adjustment Pay is not Retro Pay, it is Pay with dates from a prior Payroll Time Period (payroll start and end date).

  • If you view Prior Period Adjustments as a “Retro” type of Pay, the Control Setting Value can be set to "Y" to show on employee Pay Stub.

  • Retro Pay with -R occurs when an Employee is receiving a Pay Change and it is back dated. Often for a pay increase/raise but could be for a pay decrease.

  • The -R Retro Pay Record is triggered when Payroll Control Setting - Enable Retro Pay Processing by Effective Date Value is "Y" and Employee Job Salary record is Duplicated with a Pay Change that is Back Dated.