Encumbrance Liquidation when applying Purchase Order to Encumbered Contract

How does Liquidation happen when applying a Purchase Order against an Encumbered Contract in terms of POE/COE/COM/COL encumbrance journals?

• Munis EERP

• Purchasing

• Contract Management 

Instructional

When an Encumbered Contract is created (let's say with one current year line for $100), a positive $100 COE journal is created to the Encumbrance of the account in current year.

When a Purchase Order is created and references this Contract (also in current year for $100), two journals are created: a positive $100 POE and a negative $100, which liquidates the Contract Amount.

At this time, you have a total Encumbrance of $100 between both the Contract and the Purchase Order. Invoices applied to the Purchase Order will liquidate the PO in the form of POL (Purchase Order Liquidation) journals.