Page Comparison

• Effective Date: A good way to think of the Effective Date field is to see it as the point in time a pay has a major change.  
  • For a new hire employee, the Effective Date would typically be the
  date they are hired.
  • start date of their contract.
  • If an employee changes jobs or receives a
  promotion
  • salary increase,
  a
  • the new Effective Date would reflect
  that change etc.
  • the start date of the new contract, or the date they begin receiving their new salary.  
  • Pay records will not be generated into payroll until the Effective Date is reached. (Which dates on a Payroll determine whether or not the Effective Date in Employee Job Salary has been reached)
• Position Start/End: This date range will determine when defines the period of time the employee is occupying occupies the Position assigned on their Employee Job/Salary record and typically , whether you identify position by EERP Job Class Code, EERP Position Code, or both.  These dates should align with contract start and end dates. 
• Pay Start/End: This date range is used in Payroll Processing and determines if this pay code will be include included in payroll. In order for a pay type to a payroll.
  • The Pay Start date will typically be the Begin date of the first payroll they should receive this pay in.
  • The Pay End date would typically be set to the End date of the last payroll the employee should receive this pay in, or 12/31/9999 to reflect an indefinite period. 
  • The pay code will NOT be included in a payroll
  ,
  • if the Pay Start
  Date must be ON or BEFORE
  • date is greater than or equal to the End
  Date
  • date of the
  payroll warrant and
  • Warrant, or if the Pay End
  Date must ON or AFTER the Begin Date of the payroll warrant.  Pay records will also not be generated into payroll until the Effective Date is reached.
  • date is prior to the Start date of the Warrant.

Example: 
Teachers start their contract in August, but are not paid until September.  

In this scenario, the dates should be populated as follows - 

1. Effective Date: The contract start is the "major change".  The Effective Date needs to reflect that August date.
2. Position Start/End: The Position Start needs to reflect the same August contract start date.
3. Pay Start/End: The Pay Start needs to be the September date so this pay is not included in a payroll until September.

Mandatory reporting in schools will often require information at the positional level, which elevates the importance of accurate information in these date fields.