- On the report, sum the column PO/CONTRACTS/EE for both years for the account in question and compare to the sums for the GENERAL LEDGER AMT and JOURNAL AMT columns.
- If the amounts match for the account do not take any action, Encumbrance should balance itself out at the end of the year
- If the amounts DO NOT match reconcile each fiscal year's listed amount reconcile both fiscal years, please view How to prove encumbrances
- Contact Munis Financials General Ledger Purchasing if assistance is needed
- errors to the same account. One error for current year and the other error for next year for the same amount indicates a cross year transaction. Report may indicate that a JNL is needed however this MUST be verified before making any GEL journals otherwise could result in issues during year end since MUNIS will make the appropriate journal to carryforward any needed encumbrances during year end it is recommended to test closing the year in training and verify if the 2 errors are then cleared.
- Typically, all errors should be cleared before the fiscal year is closed in Train, (2 errors for the same account is the exception if testing is needed to prove the errors will clear) proven correct encumbrances in last and new year then run again once year opened.
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